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If you need proof of birth for submission to foreign agencies, you can apply for a multilingual birth certificate.

With a birth certificate you can prove the birth of a person , his or her first and family names, and the details of the parents. You can get a multilingual birth certificate based on the birth register kept in the competent registry office. The multilingual form includes, among others, English, French, Spanish, Italian. The certificate does not require any further legalization (legalization/apostille) in the States Parties to the Convention.

To apply for a birth certificate you will need:

• Your identity card or passport (if applying in writing: certified copy),
• in case of application or collection by a representative:
  • written power of attorney from the authorized person,
  • their identity card or passport (original or certified copy)
  • and the identity card or passport of the representative
• certain persons must additionally substantiate a legal or legitimate interest

Civil status certificates contain personal data, therefore their issuance is subject to data protection restrictions.

• Persons entitled to apply (minimum age: 16 years):
  • the person to whom the birth certificate refers
  • the spouse or civil partner (as defined by the Registered Civil Partnership Act)
  • ancestors and descendants of the person concerned
  • Siblings with legitimate interest
• Other persons, i.e. also closer relatives such as aunts and uncles, will only receive a certificate if they can credibly demonstrate a legal interest (for example, by means of a letter from the probate court).

There are fees for the issuance of a birth certificate.

Apply in person:

• Go to the registry office that certified the birth.
• You must present your identity card or passport to prove your identity.
• You usually pay the fee when you apply at the registry office.
• In addition to yourself, a person you trust may also order and collect the certificate on your behalf. In addition to a written power of attorney, they must present your identity card or passport (original or certified copy) and their own identity card or passport.

Application by post or fax:

• Send an informal letter to the relevant registry office asking them to issue you with a birth certificate.
• Your letter should contain the following information:
  • Surname, first name
  • Date and place of birth
  • Surname, first name of parents
  • if known: Registry office and registration number
• Please enclose a certified copy of your identity card or passport with the letter.
• You will receive a notification of fees when the certificate is sent to you.

Online application:

Depending on the services offered by the city or municipality, you can also submit the application online.

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• Birth certificate issue multilingual
• Multilingual certificates are intended for presentation to foreign offices.
• Only the foreign office concerned can decide whether a multilingual document is appropriate and whether additional legalization (legalization/apostille) is required.
• In the contracting states of the Convention (see legal bases), no additional legalization is required.
• The preprinted text of the certificate is issued in 16 languages of the contracting states (see legal bases), the information about the person is taken from the German birth register.
• Responsible: Registry office that certified the birth

Residence registry office or competent registry office

• Registry office that recorded the birth. In the case of birth in Germany, this is the registry office responsible for the specific place of birth.
• In the case of birth abroad, if it is not known whether and where the birth was notarized, inquiries can be made at the registry office of the place of residence or at the registry office I in Berlin.

• Forms: none
• Online service available: depending on what the office offers.
• Written form required:
• Personal appearance required: no